SICA Board Meeting Minutes – Jan 03, 2012

siadmin — Sun, 15 Jan 2012 21:30:43 +0000

SICA General Meeting Minutes – Mar 17, 2011

siadmin — Wed, 30 Mar 2011 14:51:59 +0000

SICA General Meeting for March 17, 2011

SICA Bylaws, Article II Membership and Voting information

siadmin — Mon, 21 Mar 2011 13:32:02 +0000

ARTICLE II: MEMBERSHIP
Section 1. Boundaries and Membership Eligibility. The boundaries of the Association include all of Sauvie Island (Multnomah and Columbia Counties) and the houseboat moorages on the west side of Multnomah Channel within Multnomah County. Any person, 18 years of age or older, lawfully residing or owning property within those boundaries is eligible to become an Active Member of the Association.
Section 2. Active Membership. An Active Member is any person qualified for membership who has documented attendance at a general, special, board or committee meeting, has expressed interest in being a member of the Association, and has provided the Secretary with name, full street address, mailing address, and email address and/or telephone number. New members may be required to show proof of eligibility.
Section 3. Non-Discrimination. The Association shall not engage in discriminatory practices in granting membership or in its programs and actions.
Section 4. Voting.
A. As provided in subsection E below, Active Members may vote in annual elections to choose a Board of Directors; on proposals to amend the Association’s Articles of Incorporation or Bylaws; on matters for which these Bylaws authorize a vote of the Active Membership; and on any issues for which the Board of Directors requests a vote of the Active Membership. On all other matters, voting shall be limited to the Board of Directors.
B. Voting is limited to Active Members. Voting by Active Members shall take place in person at General or Special meetings at which voting is permitted. Except as provided for hardship situations in subsection D below, voting shall be conducted by a show of hands or by written ballot at meetings of the membership. Voting by mail, email or by proxy is not permitted.
C. Active Members shall have one vote per person in matters in which they vote. Persons over 18 years of age who are eligible for Active Membership may qualify for voting on the day of an election by becoming Active Members as set out in these Bylaws, provided such persons show proof of eligibility (e.g., driver’s license or Oregon identification card, utility bill or property tax statement showing name and address within Association boundaries) to the Board. Unless otherwise specified in these Bylaws, decisions by the Active Membership shall be made by a simple majority vote.
D. In hardship situations, ballots may be cast in accordance with this paragraph no sooner than 14 days prior to the annual meeting. To be valid, the ballots must be filled out, placed in a sealed envelope and signed in the presence of the President, Vice President or Secretary, with the name of the person claiming the hardship printed onto the envelope. Hardship ballots shall not be opened until the night of the annual meeting. The Board may adopt procedures for establishing times for casting hardship ballots. A hardship exists where a person whose Active Membership has been previously established is unable to attend the annual meeting due to illness, vacation, work hour conflicts, or similar excusable circumstances.
E. The following limitations on voting shall apply in all matters open to voting by Active Members.
1. All resident Active Members shall have just one vote per person, even if they also qualify for membership as a property owner.
2. Active Members who are non-resident owners of property within the Association’s boundaries shall have just one vote. Where a non-resident Active Member owns multiple properties within the Association’s boundaries, that Active Member shall have just one vote representing all of those properties. Where property is owned by multiple non-resident Active Members, the Active Member owners shall have just one vote through a single representative identified to represent them.
F. The results of votes taken at general, special or annual meetings of the Association shall be recorded in the minutes.